Ah yes, copiers, the workhorse of American healthcare covered entities, business associates and subcontractors — your insurance card, your drivers’ license, your lab reports, your meds, etc, etc..  Do you happen to know if you are storing Protected Health Information on your copiers?  Surprise!  You probably are!

The HIPAA Security Final Rule as strengthened by The HITECH Act, requires that a Risk Analysis be conducted:

45 C.F.R. §164.308(a)(1)(ii) (A) – Risk analysis (Required). Conduct an accurate and thorough assessment of the potential risks and vulnerabilities to the confidentiality, integrity, and availability of electronic protected health information held by the covered entity.

Most organizations fail to include digital copiers in their inventory of information assets that create, receive, maintain or transmit protected health information.

Keep us in mind if we may be of any assistance.

Bob Chaput

CEO at Clearwater Compliance
Bob Chaput is widely recognized for his extensive and in-depth knowledge of healthcare compliance and cyber risk management, and is one of the industry’s leading authorities in healthcare information security today. As a leading authority safeguarding health data, Chaput has supported hundreds of hospitals and health systems to successfully manage healthcare’s evolving cybersecurity threats and ensure patient safety.